AI Disclosure
The short version. Chronox uses AI to help you work faster — mainly an optional assistant and automatic summaries. AI is a helper, not a decision-maker, and it is not perfect. It can be wrong, incomplete, or out of date, and it can misread a document. Treat what it produces as a draft to review, not a final answer — always check it against your actual time records, project data, and pay figures before you rely on it or act on it. A person, not the AI, makes every decision that affects a worker's time or pay.
1. Where AI is used in Chronox
Chronox uses artificial intelligence in a few, clearly bounded ways:
- The Chronox assistant (generative AI). An optional chat and helper feature that answers questions, drafts text, and helps you navigate your data. It is powered by third-party AI models (Anthropic and OpenAI).
- Summaries, weekly reports, and recaps (generative AI). Optional plain-language write-ups of your own timekeeping, project, and task activity.
- Facial-recognition identity verification (a separate kind of AI). If your company turns on Face ID, facial-recognition AI confirms who is punching at clock in/out. This is a narrow verification tool with a human reviewing the resulting records — it does not rate, rank, or make employment decisions. It is covered in depth in the Privacy Policy (§12) and the Face ID Choices page, and is never connected to the generative assistant below.
Using the generative assistant and summaries is optional. You can use Chronox for timekeeping without them.
2. Chronox AI can make mistakes
The assistant and summaries run on generative AI models. Like all such systems, they can produce output that is inaccurate, incomplete, outdated, or entirely made up ("hallucinations") while still sounding confident and correct. They may misread an attached document, misunderstand a question, or miss context you did not provide. Because of how these models work, the same question can produce different answers at different times.
Do not rely on AI output as your only source of truth. AI responses, summaries, and suggestions are provided for convenience to help you work — they are drafts and starting points, not authoritative statements, official records, or advice. Before you act on anything the AI tells you, verify it against your underlying records in Chronox (your actual punches, time entries, rates, and reports) and your own knowledge. You are responsible for checking AI output before relying on it.
3. The numbers vs. the words
When the assistant or a summary shows a dollar figure or an hours total, that number is calculated by a deterministic engine — ordinary arithmetic run on your own punches, rates, and estimates — and traces back to a defined metric. The AI's job is to write the sentence around the number, not to invent the number. This design reduces the risk of a made-up figure, but it does not eliminate risk: the AI can still describe a number incorrectly, apply it to the wrong period, or draw a wrong conclusion from correct data.
Your time records and payroll data — not the assistant's summary of them — are the system of record. If a summary and the underlying records ever disagree, the records govern. Always confirm figures in your reports and time entries before using them for payroll, invoicing, or any decision.
4. Not professional advice
Chronox and its AI features are timekeeping software. Nothing the assistant, a summary, or an in-product prompt produces is legal, tax, accounting, payroll, financial, employment, HR, safety, or compliance advice, and none of it is a substitute for a qualified professional. The AI does not act as, and must not be treated as, a lawyer, accountant, payroll specialist, or other licensed professional. For decisions in those areas — including wage-and-hour, overtime, worker classification, tax, and compliance questions — consult your own qualified advisor. This mirrors the "no legal advice" and "AS IS" terms in our Terms of Service (§7).
5. A human stays in charge — no automated decisions
Chronox is designed so that a person, not AI, makes any decision that matters to a worker. The AI does not approve or deny time, set or dock pay, discipline, hire, fire, schedule, or make any other significant employment decision on its own. It surfaces information and drafts; your foremen, managers, and office staff review, correct, and decide, and they hold the authority to change any outcome. Because of this human-in-the-loop design, Chronox's identity verification is built to stay outside the "significant decision" definition in California's automated-decisionmaking rules — see the ADMT approach summarized in the Privacy Policy (§12). No solely-automated process produces legal or similarly significant effects about a worker.
6. What we send to AI providers — and what we never send
To power the assistant and summaries, Chronox sends the AI providers (Anthropic and OpenAI) only the content a user submits for that feature — the timekeeping, project, and task text involved, plus any documents a user chooses to attach (for example a receipt or delivery ticket). It sends only what is needed to answer the request.
What we never send to generative AI. Face images and face templates and any other biometric identifier are never sent to the generative-AI providers and are never used to train, fine-tune, improve, or evaluate any AI model — a binding commitment in our No-Sale / No-Harvest Pledge. Our AI providers are contractually barred from training their own models on the data we send them. Chronox does not use AI for advertising, does not sell personal information, and does not track workers across other apps or companies. The full list of vendors, what each one touches, and where, is public on our Sub-processors page.
7. Using the assistant responsibly
To keep AI use safe for everyone, when you use the assistant:
- Verify before you act. Check AI output against your real records and judgment before relying on it, sharing it, or making a decision from it.
- Don't paste in what you shouldn't. Only submit information you're authorized to share. Avoid entering other people's sensitive personal information, secrets, or confidential material you don't have the right to disclose.
- Don't use it for emergencies or safety-critical decisions. The assistant is not a substitute for professional, medical, legal, or emergency services.
- It's optional. You can choose not to use the assistant or summaries, and your company can limit or disable them.
8. Availability and changes
AI features are provided on an "AS IS" and "AS AVAILABLE" basis under our Terms of Service. We may add, change, limit, suspend, or discontinue AI features, models, or providers at any time, and we do not guarantee that any AI feature will be available, uninterrupted, error-free, or will produce any particular result. Because the underlying models come from third parties and are updated over time, their behavior and quality can change.
9. No warranty; limitation of liability
Except as expressly stated in the Terms of Service and the Data Processing Addendum, AI features are provided without warranties of any kind, and Chronox disclaims implied warranties of merchantability, fitness for a particular purpose, and non-infringement to the maximum extent permitted by law. Chronox is not responsible for decisions made, or actions taken, in reliance on AI output that has not been independently verified. Your use of Chronox, including its AI features, is governed by the warranty disclaimers (§7) and the limitation of liability (§9) in the Terms of Service, which control in the event of any conflict with this page.
10. Feedback, corrections, and contact
If the assistant or a summary gives you a bad or wrong result, please tell us — reporting it helps us improve the safeguards, and it lets us and your employer correct the underlying records where needed. Corrections to time records are made by a person, logged to an append-only audit trail, and acknowledged in-app, as described in the Privacy Policy. Questions about how AI works in Chronox, or requests about automated processing, can go to your employer or to privacy@chronoxapp.net.
11. Changes to this disclosure
We may update this AI Disclosure as our features or the law change. Material changes are versioned, and the effective date above reflects the current version. Contact: privacy@chronoxapp.net, or Foundation Digital LLC, Attn: Privacy.